Submitting a Request for your Event

An MBAA event will not be recognized as an official event if it has not been placed on W&M MBA Events Calendar. Please allow at least 5-7 business days for processing. Events involving larger spaces or alcohol must be submitted at least three weeks prior to the event.

To Submit a Request for your Event 
  1. Complete the MBAA Logistics & Room Request Form
    This form does not automatically put the event on the W&M Events Calendars and is for internal communication purposes only. Organizations must still create their event and recommend them in W&M Events.
    ***Please note that your event can be placed on the calendars as tentative with a date, time, location, and title with more information to come***
  2. Include the following information in your request:

    Event Name: input the event name (ex. Spring Formal or Trends in HR)

    Student(s)/Club/Committee/Organization: input the name of the group sponsoring the event (ex. ISA)

    Date of Event: input the proposed event date

    Event Start Time: the time the event starts (ex. 6:00 p.m.)

    Event End Time: the expected time the event ends (ex. 9:00 p.m.)

    Estimated Total Attendance: the number of people estimated to attend the event

    Event Location(s) Requested: for example, Miller Hall Classroom, Brinkley Commons (the entire room), Brinkley Commons (1/3 of the room), Brinkley Commons (2/3 of the room), Executive Dining Room, Courtyard, Lounge, etc. Make sure to indicate if you have already requested an event space through another office or person.

    Event Description: the event description should include the Event Title, MBAA Group, Date, Time, Location, a description of the event purpose, and RSVP. 
    **Please note that the event description will be copied to my.wm.edu** 
    Example: Mason International Night - ISA. Friday 4/30/10,6-9pm, Brinkley Commons. "Come and experience the diversity of cultures in the Mason Community. Enjoy performances from various countries, cuisines of different  countries and a fashion show of students dressed in traditional attire. Please RSVP to John Smith at jsmith@email.wm.edu"

    Indicate Yes or No to the following questions: Will event be catered? Will the event involve alcohol? Is this a career-related event? Will Alumni be involved in the event?