Special Event Planner

Location:  Alan B. Miller Hall; Williamsburg Virginia
URL: https://jobs.wm.edu/postings/56465
Contact:  Mason HR - [[w|masonhr]]
Full Description
The Raymond A. Mason School of Business is seeking applicants for a Special Event Planner. Reporting to the Executive Faculty Director of the Boehly Center for Excellence in Finance, the Special Event Planner will be key member of the team, providing vital support and event leadership with a special focus on the annual Women's Stock Pitch.
The Special Event Planner will be responsible for:
  • Coordinating procurements and payments for the Women's Stock Pitch & Leadership Summit.
  • Providing general procurement, administrative and operational support to the Boehly Center's programs, events, courses, daily operations, and more (including assisting with recruitment, supporting specialty course application processes, helping with contact reports with advancement, providing general office management support, etc.) with a strong focus put on the Women's Stock Pitch during the majority of the year.
  • Distributing targeted internal and external communications to students, alumni, and partners including newsletters, social media posts, and website posts, primarily dealing with the Women's Stock Pitch.
  • Providing event leadership surrounding the Center's programs and initiatives ranging from signature events for 100+ attendees, primarily the Women Stock Pitch to small student-alumni luncheons for two guests.
  • Assisting with data collection and maintaining accurate records and alumni databases.
The Raymond A. Mason School of Business at William & Mary values diversity and strongly supports equity and inclusion as part of our core values. Because of that belief, it is the duty of all employees of the Mason School to ensure they promote DE&I efforts through their work as part of their primary responsibilities. This includes but is not limited to, making efforts to share opportunities with all populations, being respectful in interactions with all people, and holding others to the standards set forth by the Mason School of Business. Diversity, Equity, & Inclusion is the responsibility of the whole community and we strive to create a place of shared harmony and belonging for all.
Required Qualifications:
  • High school diploma or equivalent
  • Experience providing administrative support such as assisting with procurement, purchases, office communications, registrations, etc.
  • Knowledge of organizational procurement and payment processes.
  • Strong organizational skills with the proven ability to manage multiple and competing priorities within specific deadlines.
  • Excellent oral, written, and interpersonal communication skills to work effectively with diverse constituencies.
  • Proficiency in a variety of software applications including MS Office Suite, social media, websites, etc.
  • Demonstrated innovative thinking, creativity, and problem-solving.
  • Ability to analyze data and produce reports.
  • Ability to work with various constituencies to accomplish goals and objectives.
  • Demonstrated ability to work independently and collaboratively.
Salary Range:

Up to $22 per hour commensurate with experience and equity

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